Killarney School Council (KSC)
Meeting Minutes
Date: October 17, 2023 - 6:30 pm
Location: Microsoft Teams
Call to Order
The meeting was called to order at 6:35 p.m.
Approval of the Agenda
The agenda was approved as submitted.
Approval of Minutes from September 19, 2023 and October 19, 2022 AGM
The September 19, 2023 minutes were approved by Sharlene, seconded by Alina
The October 19, 2022 minutes were approved by Alina, seconded by Sharlene
Acknowledgement of the Land – Provided by Alina Sezanaeva
Chair Welcome and Introductions
Andrea is currently away and not able to attend meeting, motion made to have Joanna Anagnostakos-Glynn chair meeting in her absence
Chair Summary Report – Joanna Anagnostakos-Glynn
Overview of KSC
Associated Organizations (MAPSS, COSC, and ASCA)
Parent Support
Supported events through KSC & previous initiatives
Motion to approve the Chair Report by Taryn, seconded by Lee. Voted unanimously as approved, motion is passed.
Treasurer Report – Sharlene Start
Sharlene gave overview of Treasurers report, as per slides, with breakdown of category spending for 2022 and 2023 school year
Funds from general accounts & casino accounts
Funding breakdown: School (38.9%), Students (37.9%), Staff (15.5%), Council (6.7%), Parents (1.1%) – total spend was $64,000 in 2022/23 school year.
Legacy project spend in 2022/2023 was $70,382.26
Total over three years $110,957.26 spent towards Legacy Project (some funding, provided)
Budget will be presented at November KSC/KPFS Meeting
Annual Fundraising Update
Total Budget last year: Casino budget $53,000, spent just over $45,000. General account budget $31,000, spent $17,000. Have a surplus right now due to Covid
Motion to approve the Treasurer Report was provided by Joanna, seconded by Tara. Voting was carried out unanimously and motion was passed to approve the Treasurer Report.
Board Executive Nominations
Resignation of Roles - Taryn asked if there were any current members who would like to resign, no members asked to resign.
Returning Position Confirmations - Joanna confirmed all returning positions
Secretary - Taryn Humphreys
Treasurer - Sharlene Start
Events Chair - Joanna Anagnostakos-Glynn
Casino Chair - Remi Loyer
Technology Coordinator – Lee Brown
Volunteer Coordinator – Clancy Khezri
MAPSS Liaison - Megan McCullough
COSC Liaison - Clancy Khezri
Social Media Coordinator – Andrea Nagle
Vacant Position Confirmations
Executive open positions: Chair, Vice Chair, Communications Chair, Garden Chair
Non-Executive open positions:
For vacant executive positions, the following motions were made:
Chair: Alina made motion to approve Joanna Anagnostakos-Glynn as Chair, Sharlene seconded the motion, voting took place with no opposition, motion passed for Joanna Anagnostakos-Glynn to be Chair
Vice Chair: Taryn made motion to approve Clancy Khezri as Vice Chair, Sharlene seconded the motion, voting took place with no opposition, motion passed for Clancy Khezri to be Vice-Chair
Communications Chair: Tara made motion to approve Amber Elliott Communications Chair, Clancy seconded the motion, voting took place with no opposition, motion passed for Amber Elliott to be Communications Chair
Garden Chair: Angela made motion to approve Katrina Greenbow as Garden Chair, Alina seconded the motion, voting took place with no opposition, motion passed for Katrina Greenbow to be Garden Chair
Administration Update – Lea Sherwood
Will be having a Winter Show, Grades 1-6, Kindergarten show will be later in the year
Morning of December 7, 2023 for Grade 1-6 Winter Show
Will have a Lower Elementary Show, then Upper Elementary show, then a second Lower Elementary Show
Focusing on Montessori development and professional learning this year
Friday afternoons do professional development, one Friday per month will have work on Montessori environment
December 8th, all three Calgary Montessori schools getting together for a professional learning day in Calgary
Reminder that costumes are not permitted in school on Halloween, will be a Black and Orange day for students
Remembrance Day assembly falls in Fall Break, will be held on November 8th before Fall Break
One of 37 schools chosen by Calgary Flames Foundation to match Terry Fox donations
Question from Sharlene: With all the Montessori training, is there anything that the teachers need funding for that the KSC could provide from General Funds? Possibly, a few teachers are looking to do their training this year. Lea will keep this in mind.
Comment from Megan: MAPSS is looking to cover most of the cost but will let Lea know.
KSC Updates
Events Update – Joanna Anagnostakos-Glynn
Thank and recognize council and volunteers.
World Teacher Day celebrated
Fun Lunches have begun, thank you to Belkys for organizing these. Not a fundraiser, can sign up at www.healthyhunger.ca
Coming up in two days, Halloween Family Party on Thursday, October 19th, 6-8pm
Tickets through signup link
Looking for help with setup during the day – events@killarneyschoolcouncil.ca
MAPSS AGM Meeting tomorrow evening. Megan will share link to AGM meeting in the social media channels.
Volunteer Update – Clancy Khezri
Had 10 bakers provide treats for staff on World Teachers Day
Halloween Dance still needs volunteers
Seeing large updates in volunteers through social media
Only 66 families have completed parent volunteer form, encouraging families to fill this out to broaden list
Communications Update – Tara Israelson
Moved more towards social media channels
Weekly updates happening on a monthly updates now, first Friday of every month within Lea’s message
Andrea will be taking over as full time Comms rep
Casino Update – Remi Loyer
30 volunteers signed up, looking for 11 more volunteers (a few day shifts, count rooms/evening shifts are full, need a few more day shift people to cover, as well as backups)
No previous experience required, fully non-smoking environment, underground parking available, free meal and snacks provided, no need to have a police check ahead of time for this volunteer event
Raises ~$70,000 for the school with very little effort from the parent volunteers
Question: what happens if we don’t have enough volunteers? May have to forfeit our spot for this fundraiser and for future eligibility for these fundraisers, if we have a few vacancies it comes out of what we raise as funds
Wrap Up and Adjourn
Meeting adjourned at 7:41 p.m. by Joanna Anagnostakos-Glynn
Next KSC meeting: Tuesday, November 21, 2023, 6:30pm on Teams
Attendees:
Joanna A, Lea S, Alina, Andrea N, Kim W, Lindsay, Bethany, Will W, Angela B., Emily & Craig, Clancy K. Chantel L, Christie D., Jenn T., Taryn H., Erin M., Tara I. Chris O., Will W., Kendra, Lee B., Belkys, Eric V., Jacob G., Dave M., Megan M.